SMCT General Membership Meeting: January 8, 2019

SMCT General Membership Meeting

Meeting Room

January 8, 2019

Smoky Mountain Community Theatre, Bryson City, NC


President Robert Willcox called the meeting to order at 7:40 PM in the meeting room of the Smoky Mountain Community Theatre, Bryson City, NC. Those in attendance and constituting a quorum were:


Present: Teresa Maynard, Aaron W. Swenson, Diane “Dyane Hayes” Swenson, Bonnie Willcox, Robert Willcox, Wade Petty, Krista Wilson, Fleming Bell.

Absent: Toby Allman, Lucretia Bell, Stephanie Rodeck.

Others present: Nancy Trivett.


President Robert Willcox opened the meeting with a prayer.


MOTION by Diane Swenson:

Move to approve minutes from the December 11, 2018 meeting. Seconded by Bonnie Willcox and carried without dissent.


Treasurer’s Report:

President Robert Willcox on behalf of Treasurer Toby Allman presented the December Financial Report to the general membership.


MOTION by Fleming Bell:

Move to approve December Financial Report for December 1, 2018 to December 31, 2018. Seconded by Krista Wilson and carried without dissent.


Building Report:

Building Manager Robert Willcox reports that the leaks reported in last month’s minutes persist. He will also have the Christmas lights removed shortly.


Tuna Christmas Financials

Had 50 total in attendance. One show was cancelled due to inclement weather. After all expenses were deducted, about $160 in net profit before taxes.


Board Report:

All Director’s Requests have been approved. Little Shop of Horror in the Spring, Little Mermaid Acting Workshop in the Summer, Night of the Living Dead in October, and Miracle on 34th Street in December.



Approved unanimously by those in attendance to correct address, correct a spelling error, and add a section, Removal, under Article 3. Aaron W. Swenson to add page number in the header, and alter the last page to include the current board.


New Business:

Aaron W. Swenson to send a donation receipt to Sarah McDonald.


There’s a choir interested in holding a concert at our location, but they are most likely confusing our establishment with another as they continually referenced have performed in the theatre despite our lack of records.


Bean Sidhe to be booked to perform on or around Saint Patrick’s Day.


Krista Wilson to send audition information to Diane Swenson.


MOTION by Aaron W. Swenson:

Move to adjourn meeting. Seconded by all present and carried without dissent.


Meeting adjourned at 8:19 PM.

Minutes submitted by Aaron W. Swenson, Secretary.

Posted in General Membership Meeting Minutes 08 Jan 2019